​​​​​​​ Instructional Services > Textbook FAQs: General Textbook FAQs​​
Answer
  
  
  

​Martin Dukes, mdukes@alsde.edu.

General Textbook FAQs9/4/2014 9:29 AM
  

​In accordance with the Local Boards of Education General Records Schedules developed by the Department of Archives and History, records of local adoptions and local textbook committees should be retained for 6 years.

General Textbook FAQs9/4/2014 9:29 AM
  

​It is the recommendation of the State Department of Education that records of textbook purchases and invoices should be kept permanently, but under no circumstances for less than 10 years.

General Textbook FAQs9/4/2014 9:29 AM
  

​Yes, according to the Code of Alabama, 1975, "textbooks furnished free of charge to pupils shall be the property of the local board of education, as long as textbook funds are expended as prescribed by law."

General Textbook FAQs4/19/2018 2:51 PM
  

​Neither the Code of Alabama nor the Administrative Code for the Alabama State Board of Education/State Department of Education specifically addresses the sale of textbooks. Accordingly, there is no prohibition forbidding the sale of textbooks to used book companies, private schools, home schoolers, tutors or other organizations.

General Textbook FAQs9/4/2014 9:29 AM
  

​Money collected for the sale of textbooks should be deposited into the textbook account at the local board level.

General Textbook FAQs9/4/2014 9:29 AM
  

Code of Alabama, 1975 provides that " if the parent, guardian, or person having custody of the child to whom the textbook was issued fails to pay the assessed damages within a 30 day notification, the student shall not be entitled to further use of the textbook until remittance of the amount of loss or damage has been made." 

General Textbook FAQs9/4/2014 9:29 AM
  

​State allocated monies shall not be used to purchase used textbooks, However, a local school system may purchase used textbooks with monies from the local textbook fund.

General Textbook FAQs9/4/2014 9:29 AM
  

​The State Department of Education has available for the use of local school sytems state contracts for textbooks adopted by the State Board of Education. In instances where local school systems select to use books that have not been adopted by the State Board of Education, these systems are responsible for entering into local contracts with publishers to supply books at a price free on board, the county or city board of education, for a period to be determined by the local board of education.

General Textbook FAQs9/4/2014 9:29 AM
  

​Under no circumstances shall a local school system adopt a textbook that has been rejected by the State Board of Education.

General Textbook FAQs9/4/2014 9:29 AM
  

​No textbook shall be used in any public schools of this state unless said textbook is recommended by a local textbook committee and, upon the recommendation of a local superintendent, adopted by the local board of education. Accordingly, if a local board votes against a book recommended by the local textbook committee, then the matter should be sent to the committee for another selection.

General Textbook FAQs9/4/2014 9:29 AM
  

​No textbooks shall be used in any public school of this state unless recommended by a local textbook committee and, upon the recommendation of a local superintendent, adopted by the local board of education.

General Textbook FAQs9/4/2014 9:29 AM
  

​According to the Code of Alabama, 1975, "any textbook publisher that solicits a local textbook committee or local board to adopt their textbooks and has not participated in the state adoption process shall provide the reason for not participating in the state adoption process in writing to local textbook committee and local board at the time of the solicitation."

General Textbook FAQs9/4/2014 9:29 AM
  

​A:  You can find the Resolution containing the Alabama State Board of Education statement by clicking the link below:  http://www.alsde.edu/sites/boe/_bdc/ALSDEBOE/BOE%20-%20Resolutions_4.aspx?ID=309
The statement should be included in its entirety in inserts.

Science3/7/2019 2:37 PM
  
 You can find the Resolution containing the Alabama State Board of Education statement by clicking the link below:  http://www.alsde.edu/sites/boe/_bdc/ALSDEBOE/BOE%20-%20Resolutions_4.aspx?ID=309
The statement should be included in its entirety in inserts
Science3/7/2019 2:38 PM
  

​Yes. The State Textbook Law, Code of Alabama, §16-36-62(d), gives local school systems the flexibility to choose textbooks/materials that are not on the state adopted list. The textbooks/materials must be recommended by the local textbook committee, and, upon the recommendation of the local superintendent, adopted by the local board of education.

General Textbook FAQs3/7/2019 2:37 PM
  

The ALSDE will not review mathematics textbooks, so it is not appropriate to pursue the adoption process.  Math consumables may be purchased and would be an allowable expense.


General Textbook FAQs3/7/2019 2:38 PM
  

​Chromebooks are classified as hardware and not an allowable expense with textbook funds; however, the software (content) being loaded would be an allowable expenditure. You may use your technology dollars for purchases of such hardware.

General Textbook FAQs3/7/2019 2:39 PM
  

​You cannot carryover "textbook funds." You can encumber them or you may flex them.
If you flex the funds you will be moving local expenditures in Foundation which would leave that amount of local funds available to use for textbooks.

General Textbook FAQs3/7/2019 2:57 PM
  
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